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Which should be the standard columns to be successful?

Make sure you added all necessary information for supplier with the published item list

To ensure success of your request, it's important to include some columns that cover all necessary details for procurement, logistics, and compliance. Here is a comprehensive list of standard columns that should be prioritized for your requests. It ensures that both your internal team and suppliers provide all necessary information for processing requests effectively. Here's a quick breakdown of what each column typically represents:

  1. Item Name: Clear and descriptive name of the product or material.

  2. Quantity: The amount or number of units required.

  3. Unit of Measure (UOM): Standard unit in which the quantity is measured (e.g., kg, liters).

  4. Unit (e.g., 1/4/5.5): The specific size or packaging unit.

  5. Approved Producer: The producer/manufacturer that has been approved for supplying this item.

  6. CAS Number: Chemical Abstracts Service number, used to identify chemical substances.

  7. Current Price: The latest available price for this item.

  8. Current Price Currency: The currency in which the current price is listed.

  9. Incumbent Supplier: The current supplier providing the item.

  10. Specifications: Detailed specifications or requirements for the item to ensure product quality.

  11. Packaging: Information about how the product is packaged.

  12. Place of Delivery: The location where the item should be delivered.

  13. Incoterms: International commercial terms defining shipping responsibilities of buyer and supplier in the transaction.

  14. Supplier Price per Unit/UOM: The price per unit and unit of measure, to be provided by the supplier.

  15. Name of Producer: The name of the producer/manufacturer from the supplier side.

  16. Lead Time (in days): The time required for the item to be delivered after placing the order (coming from supplier side).

  17. Payment Terms (in days after invoice): The number of days after the invoice date when payment is due.

  18. MOQ: Minimum Order Quantity, which is important for purchasing.

  19. Country of Origin: The country where the product is manufactured.

This setup should provide a solid foundation for managing your request, ensuring that all necessary information is captured for purchasing, compliance, and logistical purposes.