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Give Your First Quote

Within the following short video and text explanation you will learn how to upload your quotations.

Here is a video explanation How to Give Your First Offer

 

 

When you receive the invite email to participate in a request, follow the direct link to open the request. You will see three tabs:

 

Giving Quotes

Online:

  1. Go to the Items/Offers tab.

  2. Find the item you want to quote for.

  3. Click the Submit Offer button next to the item.

  4. Enter the required information (marked with a red *), such as price, producer name, lead time, etc.

  5. Click Save Offer.

    • If SDS or specifications are required, attach them before saving.

Uploading Offers via Excel File:

  1. Go to the Items/Offers tab.

  2. Click the Download Item List button.

  3. Open the downloaded Excel file.

  4. Fill in the required information (columns marked in blue).

    • Leave lines empty for items you don't want to quote.

  5. Save the file.

  6. Click the Upload Offers button.

    • If there are errors, you'll get a message indicating what needs to be corrected.

  7. Your offers will be displayed in the Price per Unit column.

 

Request Tabs Overview

General Tab (Default)

  • Message from Buyer: View any message left by the buyer.

  • Company Name: Click to view the company profile.

  • Blacklist Me: Opt out of future requests from this company.

  • Contact Person Name: Click Message to send a personal note to the buyer. Clicking it opens modal box where you can enter your message, attach file and submit.

  • Request Status: Current status of the request: Running, Ended/Pending, Awarded

  • Start/End Date: Duration of the request.

  • Currency List: Only listed currencies can be used for quoting. The anchor currency will be the main currency and all quotes given in other currencies will be calculated into the main one.

  • Giving offer with upload of specifications. If there is such setting switched on, then you won't be able to save any offer without attaching specifications

 

Please notice, that you can also share access to this request with your colleagues. Use "Share access" button at the end of 'General' tab of the request:

 

Items tab

Here is displayed a list of products for which you can enter your offers and all information for these products which is provided by the buyer. There are two variants of giving offers:

  1. Online, clicking ‘Submit offer’ button per each product one by one

  2. Via Excel file, which is more comfortable to use if there are many items in the request

1. Giving Offers Online

If you prefer to quote online for individual items, follow these steps:

  1. Locate the Item: Find the item from the list for which you want to give an offer.

  2. Submit Your Offer: Click the "Submit Offer" button. This action will direct you to a page where you need to enter all required information.

  3. Enter Required Information: Fill in all mandatory fields marked with a red asterisk (*). These fields will be displayed at the top of the page.

  4. Optional Fields: Additional optional fields might be displayed at the end of the page. You can choose to fill these as needed.

  5. Save Your Offer: Click the "Save offer" button after completing all required information. Note that if the request owner asks for an SDS or Specifications, you must attach these before saving.

Best Practice: Use online quoting for a few products to save time and ensure accuracy.

 

2. Uploading Offers via Excel File

For large requests with numerous items, the Excel upload method is more efficient:

  1. Download Item List: Click the ‘Download Item List’ button located near the search bar.

  2. Fill in the Excel Draft: Open the downloaded Excel file and fill in the obligatory information in the blue-colored columns. Leave lines empty for products you do not want to quote.

  3. Upload Your Offers: Save the filled Excel file and upload it using the ‘Upload offers’ button.

  4. Error Handling: If there are format errors (e.g., text instead of numbers), an error message will guide you to the specific column and line needing correction.

  5. Review Your Offers: Submitted offers will appear in the ‘Price per Unit’ column after a few seconds.

You can edit, delete, attach files, or send messages using the respective icons near each offer:

  • Chat Icon: Send a personal message to the request owner.

  • Edit Icon: Edit your offer.

  • Bin Icon: Delete your offer.

  • Clip Icon: Attach a file.

  • Q&A Icon: (If allowed) Add notes/questions/answers visible to all participants.

Please be informed that all information and history of questions/answers which is added in Q&As is visible for all participants of this request: to the buyer and to all listed suppliers as well. For any private questions please use ‘Message’ button on ‘General’ tab.

As well, you may monitor the status of your offers (awarded, lost, or pending) by filtering the options as needed. By default, there are selected all offers, you may filter them clicking the one you want to check

 

 

Messages tab

All messages sent from the ‘General’ subpage or via the chat icon on the ‘Items’ page are displayed here. You can:

  • View message history.

  • See if and when a message was reviewed by the buyer.

  • Send additional messages and attach files if needed.